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One family keeps everything from grocery lists to holiday plans and car maintenance records in Notion. Notion AI helped refine a household admin template and turns a messy inbox into task lists: bills with due dates and amounts, appointments to book, and a 'waiting for' list of things to chase.
Here's a messy list of household things I need to deal with: [PASTE NOTES OR EMAIL SNIPPETS]. Turn it into three tables: bills (what, amount, due date), appointments to book (what, who, preferred times) and a 'waiting for' list (what I'm waiting on and when to chase). Flag anything urgent this week.
Replace the [PLACEHOLDERS] with your own details before you send it.
How to try it
- Create one Notion page for household admin, with sections for bills, appointments and things you’re waiting on.
- Paste in your messy notes and ask Notion AI to sort them into those tables.
- Add the dated items to your calendar and update the page each week.
More productivity use cases
Triage a pile of unread email with Claude
Facing 47 unread emails and a stack of bills, a dad uses Claude's Gmail connection to sort his inbox into what needs action, what can wait and what's noise, asks follow-ups such as whether an insurance email needs doing, and had it help word a polite 'not this time' to a school fundraiser.
Look through my unread emails from [TIME PERIOD]. Sort them into three groups: needs action from me (with the deadline if there is one), can wait, and just noise. For anything that needs action, tell me in one line what I have to do. Don't reply to or delete anything.
Find a hard-to-find email with Copilot in Outlook
One user tried Copilot in Outlook for the first time and it found exactly the email they were after, which Outlook's basic and advanced search hadn't turned up.
Find the email from [PERSON OR COMPANY, IF KNOWN] about [WHAT IT WAS ABOUT], sent around [ROUGH DATE]. I think it mentioned [ANY DETAIL YOU REMEMBER]. Show me the best matches with the date and sender, and summarise what each one says.
Find old photos and the details in them with Ask Photos
A MakeUseOf writer with a decade of pictures uses Ask Photos, Gemini in Google Photos, to find specific shots by describing them and to pull text out of images. It found the licence plate of the writer's first car from photos taken when it was put up for sale.
Find the photos I took of [THING, E.G. MY OLD CAR / THE BOILER LABEL / THE WIFI CODE ON THE ROUTER] around [ROUGH DATE OR PLACE], and tell me the [TEXT YOU NEED, E.G. REGISTRATION NUMBER / SERIAL NUMBER] shown in them.
Reference: Will McGinnis (blog)